Club Constitution


1. Name

The club will be called ASHFORD TRI CLUB and will be affiliated to British Triathlon.

2. Aims and objectives:-

Position Statement

We are a small, non profit making, friendly and inclusive triathlon club, based in Ashford. The main purpose of the Club is to provide facilities for and to promote participation in the amateur sport of Triathlon in the Ashford and South East Kent area.


Ashford Tri Club seeks to be the ‘club of choice’ for triathletes and multi-sports people in the heart of Kent

Mission Statement

To be a friendly and inclusive triathlon club, assisting our members with opportunities for training, open to anyone interested in Triathlon regardless of sex, disability, ethnicity, nationality, sexual orientation, religion, other beliefs and ages as determined by the BTF.

and competition in triathlon and associated sports.

Objective one: To maintain a membership of over 100

Objective two: To grow our revenue & maintain our coaching base


Objective one targets:

  • Profile the club at local venues, events and races (purchase club banner, encourage all members to wear club kit, distribute club information and membership application forms).
  • Offer regular group and training sessions; financially underwrite swimming, indoor training and other sessions as appropriate.
  • Encourage members to lead group runs, rides and other sessions as appropriate.
  • Develop a social programme; financially underwrite some social events as necessary.

Objective two targets:

  • Develop our own coaches, including paying for courses and associated expenses.
  • Continue to encourage adults to introduce and support young/juniors to attend sessions with them, as appropriate


3. Membership

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

The Club may have different classes of membership and subscription on a non discriminatory   and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people wishing to participate.

Members will be enrolled in one of the following categories:

  • Full member
  • Associate member.

The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or Sport of Triathlon into disrepute. Appeal against refusal or removal may be made to the members.

4. Membership fees

Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.

Fees will be paid: annually on 1st January.

5. Officers of the club

The officers of the club will be:

  • Chairperson
  • Secretary
  • Treasurer
  • Club Welfare Officer
  • Social Secretary
  • Press/Publicity Officer

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-election.

Current incumbents are listed in the appendix to this constitution which will be amended following the Annual General Meeting, and from time to time as changes are required.

The appendix (and any changes to it) will be endorsed by the committee.


6. Committee

The club will be managed through the Management Committee consisting of the club officers:

  • Chairperson
  • Secretary
  • Treasurer
  • Vice Chair/Club Welfare Officer
  • Publicity Officer

Together with

  • Men’s Captain
  • Women’s Captain
  • Membership Secretary
  • Social Secretary
  • Two Co-opted members
  • Kit Officer (2 roles – Race and Casual)
  • Designer
  • Coach Coordinator
  • Webmaster

Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than four times per year.

The quorum required for business to be agreed at Management Committee meetings will be: four.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 31st December.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers this being either the Chairperson or Secretary.

All surplus income or profits will be re invested in the Club. No surpluses or assets will be distributed to members or third parties.


8. Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Election of officers is to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9. Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within fourteen days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership. As set out in the “Membership” Section 3 as above.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within fourteen days of the hearing.

There will be the right of appeal to the Membership following disciplinary action being announced. The committee should consider the appeal within fourteen days of the Secretary receiving the appeal.

10. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will be transferred to another CASC registered Club, the registered charity Aspire (charity no. 1075317) or to the BTF for use by them in related Community Sports.

11. Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12. Declaration

Ashford Tri Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.